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October 2, 2008 Meeting Minutes

Mercer Town Board of Supervisors – October 2nd 2008 – Minutes

Chairman Jim Kichak called the meeting of the Mercer Town Board of Supervisors to order on Thursday the 2nd of
October 2008 at 6:30 pm in the Haines Civic Building.

Roll Call: Jim Kichak, Jim Lambert, Jeff Stenberg, Bonnie Banaszak, Toni Sendra, Opal Roberts, and Christan Manners/Brandt. Absent Atty Schellgell.

Motion made by Banaszak, seconded by Sendra, to approve the minutes from the September 18th 2008 board meeting. Carried.

Open comment: Jack Peterson asked the board for their opinion about property on Shady Rest Road he is interested in purchasing. He handed out maps of the survey of the lot and asked if the board thought this lot could be divided into two parcels. The board reserved their opinion until they have a chance to look at the property. Kichak reported that the property on Lake of the Falls Road which had been brought before the board several months ago, with the same question, has been staked and the board members should take another look at it to see if they would approve making this two lots.
Marge Pemble reported on the progress of the work on the Veteran’s Memorial. The brick pathway is completed. They will hold a dedication ceremony after the pentagon pedestal is completed. They are hoping someone will donate a bronze eagle for the pedestal. She asked if the direction sign arrows on Highway 51 could be moved south of several yards to create an unobstructed view of the memorial. Kichak said that will be up to the DOT and he will bring this up at the next county highway meeting.
Gene Organist asked if the board would consider abandoning the alley between his property and the church without a survey since Atty Schellgell said the town does not need a survey to go through this procedure. This will be placed on the next agenda.

New Business: a) Presentation of school referendum information.
Tracy Benzel, of the school referendum task force, presented the board and the audience with arguments as to why the property owners should support the referendum to be voted on in the November 4th election. The increase over last year would be $100,000. At present, the taxes include $250,000 previously approved by the last school referendum. This would bring the amount requested for this referendum to $350,000 for the next five years. This would mean a $0.22 increase per thousand of evaluation. Consolidating with another school would raise property taxes. Twenty-five percent of the state schools are living on referendums. Without the passing of this referendum, the school would have to run at a deficit for several years then be forced to close. At present, there is a consortium of five area schools to share teachers and resources. A forum for public questions and answers will be held on October 15th at 7:00 pm.

b) Discuss/Approve North Woods Wildlife Club loan request.
Earl Hildebrandt was not present to present this request.
Motion made by Stenberg, seconded by Banaszak, to postpone this matter until the next meeting. Carried.

c) Open bids for Salt Shed construction.
The funds for the construction of the salt shed will be from the Highway Building fund.
One bid was received for the entire salt shed. Cover-All would use pre-cast concrete forms. Kichak explained that poured walls would be stronger. The bid was separated into just the fabric cover construction and the base. The Cover-All bid for the 40 x 66 cover construction only was $44,669.
There were three bids for the concrete base:
Wayne Nasi bid $42,500; Angelo Luppino bid $33,000; and Winkler Concrete bid $40,930.
The board directed several questions to Mr Luppino about meeting the specifications for the wall and footing construction. He assured the board he would meet the specifications required by Cover-All for the base.
Motion made by Stenberg, seconded by Banaszak, to accept the bid of Angelo Luppino at $33,000. Carried.
Motion made by Lambert, seconded by Sendra, to accept the bid of Cover-All for a 40 x 66 fabric cover for $44,669. Carried.
Dave Polzin, representative for Cover-All, mentioned that the option for the end vent should be included by the board. The board agreed. This would increase the bid so the previous motion needs to be rescinded and a new one made.
Lambert rescinded his motion and Sendra rescinded her second of this motion.
Motion made by Lambert, seconded by Sendra, to accept the bid of Cover-All for a 40 X 66 fabric cover and optional vent for $45,020. Carried.
.


d) Discuss/Approve list of town ordinances for enforcement by Sheriff’s office.
The board discussed the list of ordinances to be enforced by the sheriff’s department. Eleven ordinances were selected for Atty Schellgell to draft an ordinance or amendment to give enforcement power to the sheriff’s office.

e) Discuss/Approve Bailment Agreement with Associated Bank.
Joyce Olson, of Associated Bank, set up a bailment agreement for about $1,200,000. This covers all the town funds in Associated Bank. She has set it up so that this amount will increase to cover the tax collection period.
Motion made by Lambert, seconded by Stenberg, to approve the Bailment Agreement. Carried.

f) Resolution to suspend ATV Ordinance for October 10th.
Motion made by Lambert, seconded by Banaszak, to adopt Resolution #- 2008-09 to suspend the ATV Ordinance for October 10th 2008 for the ATV Pumpkin Rally Parade on County Road J (see attached). Carried.

g) Discuss/Approve design review for David McNutt.
Mr McNutt was present to answer questions from the board. Lambert asked when he plans to construct this building. McNutt’s answer was if he gets the financing he will begin this fall. Stenberg reported the Planning Commission approved the design and recommends approval by the town board.
Motion made by Lambert, seconded by Stenberg, to approve the design of the commercial office and shop building in the Business Park as presented by David McNutt. Carried.

h) Discuss/Approve design review for NAPA store addition.
Stenberg reported the approval of the NAPA addition design by the Planning Commission. The addition will be used for inventory and storage.
Motion made by Lambert, seconded by Sendra, to approve the design for the 49’ x 24’ addition to the NAPA store owned by John Lee. Carried.

i) Set date for September 19th meeting actions to commence.
The Daily Report was reviewed and a line for equipment maintenance needs to be added. The daily reports will start on October 13th. The computer usage policy isn’t ready at this time but will be by the next meeting. Kichak will be giving the garage crew written work orders with instructions as to the work to be performed. If there are any work performance problems, these can then be presented to the board.

Old Business: a) Discuss/Approve garage repair.
Dave McNutt mentioned a roof coating process that might solve the problem. He suggested this as one of the options to consider. Kichak’s question was how much money should the town put into the repair of the old garage. Stenberg will bring in other options at the next meeting.

b) Discuss purchase of used pumper truck.
Adam Kussard and Chief Altman drove to Port Washington to look at the 1984 Pierce Arrow pumper truck. It has 518 hours and 25,781 miles on it. They investigated the undercarriage and checked out the pump. They managed to get the price reduced to $35,000 but will need another $10,000 to $15,000 for equipment for this truck. Everything usable on the old truck will be moved to the Pierce Arrow.
Motion made by Lambert, seconded by Banaszak, to purchase the 1984 Pierce Arrow pumper truck for $35,000. Carried.

c) Discuss/Approve amended amount and equipment for State Loan Fund.
Motion made by Lambert, seconded by Stenberg, to amend the amount to be borrowed from the State Loan Fund to $410,000 to purchase: the Plow truck and optional equipment for $125,000; used Pumper Truck and optional equipment for $50,000; and the Fire Truck (to be delivered in 2009) for $235,000. Carried.

Legal: none

Officer Reports: Clerk’s Report - Roberts presented the receipts list and vouchers.
Motion made by Lambert, seconded by Sendra, to approve the vouchers and issue the checks. Carried.

Communications: The fall yard clean-up week dates need to be set. The board set October 20th to the 25th for yard clean-up week with the hours of 8:00 am to noon. This will be posted. The closing of Hadley Pit will depend on the weather.
Email from Jay Knoke asking if we had heard anything about the final EDA payment on the Business Park. He also asked if the Safe Routes to School project engineer had been selected.
Atty Schellgell presented his revision of the bill of sale for the water and sewer system in the Business Park.
Paul Carlson sent the board information on the assessments for the re-evaluation.
The rebate check from Midland Services amounted to $1,476.
An email from Bob Winat about the procedure for changing town road names.
The state finally approved the Record Retention Ordinance adopted by the town.
Ernie Dear, representing the Echo Lake Association, sent a thank you to the board for the new concrete planks and their installation at the Echo Lake boat landing.
A letter from Atty Schellgell stating the original contract with the DNR called for a two-foot draw down. The DNR had called the office today and said that all the boards need to be gradually removed.
The Regional Manufactures Professional Group meeting will be held at Action Floors with the dinner at Club 51 on the 28th of October.

Treasurer’s Report – Treasurer’s Report – Manners presented the Treasurer’s Report. The General Account has a balance of $247,417.64. Total of all funds is $1,186,982.38.
Motion made by Banaszak, seconded by Stenberg, to approve the Treasurer’s report. Carried.

Board Reports: Chair/Garage reports: The crew has started removing the boards in the dam for the draw down of Fisher Lake. The concrete planks are installed at the Echo Lake boat landing. Placement of 3” to 4” rocks at the end of the planks needs to be done. The crew filled the washout to the right of the landing. The prep work on Feely Lake Road is finished and it is now ready for paving. Work has started on Crystal Lake Drive West. Pukall owns all the land to the right and said the town can have all the trees on the road right-of-way. Kichak called Park Falls Hardwoods and they will buy the maple and basswood. Beaver Lodge Road shouldn’t take too long. Pitlik & Wick will be paving soon. Trolla looked at the old equipment and said the town can probably get about $7500 for the trucks, the old mower maybe worth $4,000 to $5,000, the tire for the loader is worth $1,500, and the two old tanks may bring $400. The old logging truck can be sold, also. Neimi will lease the town a gravel truck for $37 per hour. If there is time, work will be done on the Forest Road access off County FF. The rip rap on Nokomis Road needs to be done. Gravel was hauled for Simpson Road for the Sleight building. Dul Road was graded and graveled. While he was checking the road work in Mazol’s subdivision he informed Mazol that the rocks at the side of the road need to be blasted the shoulders completely clear of rock debris.

Supervisors: Banaszak – On October 27th the grant award presentation by Senator Jauch and Rep. Sherman will be held at 10:00 am at the Community Center. Can Dianne Keefe handle the financial records for the Safe Routes to School grant?

Sendra – The library board has scheduled a meeting with the architect next Tuesday to discuss the library expansion. There is a problem with the parking at the library. Even though it is not marked for parking, some people are still parking along the tree line. Can that area be painted with No Parking or several “No Parking” signs installed? Kichak said that the crew had filled in the ATV ruts and planted grass seed.

Lambert – none.

Stenberg – What has the policy been as to ATV’s on Fisher Lake Road East? A person on Lori Ann Lane would like access to the ATV route. It would be a good idea for this person to talk with his neighbors and other residents on Fisher Lake Road about this before coming before the board.
Someone asked him if the wood that has been cut on Feely Lake Road is available for sale.
Maybe an engineer should be hired to oversee the salt shed work to protect the town.

For Consideration and Approval: a) Liquor/Operators Licenses: Operator License for Jon Lawrence.
Motion made by Stenberg, seconded by Banaszak, to approve the Operator License for Jon Lawrence. Carried.

b) Cemetery Deeds: Stephen Nelson for a site in Section 3, Block 19, Plot 2, Site 5.
Motion made by Banaszak, seconded by Sendra to approve the cemetery deed for Stephen Nelson for the above named site. Carried.

Vouchers:
Payroll: #00208 WI Retirement System $2,323.84; #24965 J Hammond $1,003.37; #24966 C Hertel $957.85; #24967 C Schroepfer $1,055.74; #24968 C Schroepfer $151.64; #24969 K Brunell $1,030.31; #24970 J Hahn $900.12; #24971 D Keefe $196.89; #24972 R Vacca $259.50; #24973 J Huffmaster $98.75; 24974 S Huffmaster $115.56 #24975 G Lawrence $598.06; #24976 O Roberts $1,660.14; #24977 C Brandt $595.12; #24978 J Kichak $202.33; #24979 J Lambert $346.31; #24980 J Stenberg $288.98; #24981 B Banaszak $310.89; #24982 T Senda $346.31; #24983 A Kussard $429.22; #24984 J Roberts $406.34; #24985 T Schmidt $1,878.42; #24986 S Altman $230.87; #24987 B Banaszak $110.82; #24988 J Stenberg $184.70; #24989 K Tutt 184.70; #24990 J Dehnicke $184.70;#24991 D Gentile $184.70; #24992 A Kussard $390.20
Town: #24959 Horton Group $1,006.00; #24960 Iron Co Zoning $10.00; #24962 Vision Plan $89.25; #24963 WPS Insurance $4,090.86; #24964 Registration Fee Trust $74.50; #25005 F Schellgell $997.25; #25006 Grand View $60.00; #25008 J Lambert $71.36; #25012 Mercer Chamber $1,250.00
Office: #24998 CenturyTel $307.45; #25000 Clermont Supplies $33.58; #25003 Floral Consultants $30.00;
Garage: #24994 Altman Exc. $1,125.00; #24995 AmeriPride $78.08; AT&T Mobility $41.64; #24997 Bobcat Plus $197.45; #24998 CenturyTel $115.53; #24999 C Schroepfer $25.70; #25001 Driers D&D Timber $540.15; #25002 E Welch $253.20; #25015 Midland Services $630.16; #25017 Pitlik & Wick $921.00; #25019 Power Plan $1,904.99; #25020 R Vacca $2.93; #25021 Ritchie Oil $7,032.82; #25022 Schaeffer Mfg. $220.20; #25023b South Side Auto $255.95; #25025 Stratford Sign $200.00; #25026 Waste Management $77.36
Fire Dept: #24993 Alert-All Corp. $246.00; #24998 CenturyTel $63.48; #25004 Foremost Promotions $280.00; #25010 NAPA $103.22; #25011 Mercer BP $105.70; #25013 Mercer Lumber $139.05; #25014 San. Dist. $11.49; #25018 Pomasl Equip. $355.84; #25024 S Altman $46.87; #25026 Waste Management $82.68
Rescue Barn: #25009 Mercer Ambulance $1,750.00;
Cemetery: #25016 Northwoods Lawn $1,000.00
Vets Memorial: #25027 Xcel Energy $20.32
Cap. Outlay: #24958 Mid-State Truck $69,149.50; #24961 Office Enterprises $5,430.00; #25007 Henry Huffcutt Co $2,180.00
Debt Service: #01008 Assoc. Bank $6,208.51

The next regular meeting of the Mercer Town Board of Supervisors will be held on Thursday, the 16th of October 2008 at 6:30 pm in the Haines Civic Building.

Due to Attorney Schellgell not being present to advise the board there will be no Closed Session.

Motion made by Lambert, seconded by Sendra, to adjourn the meeting at 8:30 pm Carried.

Archive:

December 18, 2008 Meeting Minutes
December 4, 2008 Meeting Minutes
November 20, 2008 Meeting Minutes
November 6, 2008 Meeting Minutes
October 16, 2008 Board of Review Minutes
October 16, 2008 Meetiing Minutes
October 2, 2008 Meeting Minutes
September 18, 2008 Meeting Minutes
September 15, 2008 Meeting Minutes
September 4, 2008 Meeting Minutes

View all from: 2008