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October 21, 2010 Meeting Minutes
Public Hearing – Application for Community Development Block Grant
Chairman Kichak called the Public Hearing on the application to the State of Wisconsin Department of Commerce to apply for monies under the Community Development Block Grant program for the improvement of public facilities to order on Thursday October 21st at 6:00 pm.
Roll Call: Jim Kichak, Jim Lambert, Jeff Stenberg, Bonnie Banaszak, Chuck Schorepfer, and Opal Roberts. Ten members of the audience were in attendance.
Supervisor Bonnie Banaszak gave an overview of the need to apply for this grant. WISCAP had been approached to assist us with the CDBG application for monies to help with the road and storm sewer project. The town’s portion of the project will be over $1,000,000. Carolee Russell of WISCAP had been assigned to work with the town on the application for this grant. Ms Russell was not going forward with the application so she [Banaszak] has been working with Will Andresen and the town’s project engineer for the last two and a half months to put together the numbers and the extensive narrative needed for the application. The Sanitary District discussed with the DOT engineers (EMC) the high cost to the district for relocating the water & sewer lines. The Sanitary district will need to go through the town to apply for any CDBG funds. She worked with the Sanitary District engineer (MSA) in order to include their request for funds in this application. The CDBG application will ask for $660,193. The costs of conflicts involving sanitary laterals for the Town road portion of the project area are not included.
The MSA engineer stated that there is about $270,000 of conflicts in this project. MSA had evaluated the design and the changes that can be made eliminated about $150,000 to $170,000 of that amount. Water laterals are easier to evaluate because they are under pressure. Sanitary laterals work by gravity flow. They may be shallow or deep and there are no records their location. Pumping stations may need to be added to the sanitary laterals in some instances. It is estimated that 12 residences may need grinder pumping stations at a cost of about $3,000 each. The 15% engineering cost of $5,400 would need to be added to this amount. MSA will get these figures to Banaszak to include in the grant application.
Banaszak said the resolution approving this application would need to be approved contingent on the rescinding of the letter recently sent from the Sanitary District attorney to EMCS. Atty Schellgell will be discussing this letter with Atty Harrold. Mike Vecchione, Sanitary District Commissioner, stated that the letter was just to inform the town of the sanitary board’s stand when the town applies for the grant money. This is the town’s project, not the Sanitary District’s project and should not have to be a cost to the district’s customers. Banaszak stated that the attorneys will work together on the terms for the reimbursements in the event the grant is received.
Motion made by Stenberg, seconded by Lambert, to adjourn the Public Hearing at 6:22 pm. Carried.
Mercer Town Board of Supervisors – October 21st 2010 – Minutes
Chairman Kichak called the meeting of the Town of Mercer Board of Supervisors to order Thursday October 21st 2010 at 6:30 pm in the Haines Civic Building (Town Hall).
Roll Call: Jim Kichak, Jim Lambert, Jeff Stenberg, Bonnie Banaszak, Charles Schroepfer, and Opal Roberts. Absent: Christan Brandt and Atty Schellgell.
Motion made by Schroepfer, seconded by Lambert, to approve the minutes from the October 7th 2010 Town Board meeting. Banaszak abstained. Carried.
Open comment: Dianne Keefe, Deputy Clerk, reported that the reimbursement application was submitted to the DNR for the park grant and the check for $10,541.89 is in tonight’s receipts list. The board thanked her for the work she did on the record keeping for this project.
Vic Ouimette asked Kichak if gravel could be placed on the shoulders of Catherine Lake Road. The edges of the road are beginning to deteriorate. The Post Office has approved the moving of the mailboxes from Fisher Lake Road to Catherine Lake Road so the gravel will be needed.
Pam Davies reported a pothole on the shoulder of US 51 near the credit union. Schroepfer said that the entry to Jones Road needs to be looked at, also.
New Business: a) Discuss/Approve Resolution 2010-09 to apply for a Community Development Block grant.
Banaszak read the resoultion. (see attached)
Motion made by Banaszak, seconded by Lambert, to approve Resolution 2010-09 authorizing submission of a Community Development Block Grant application contingent on the rescinding of the Sanitary District’s letter to EMC and on the terms of reimbursement to be determined by the district and town attorneys. Carried.
b) Discuss/Approve speed limit of 25 mph on Lakeshore Drive.
Motion made by Stenberg, seconded by Lambert, to approve a posted speed limit of 25 mph on Lakeshore Drive. Carried.
c) Discuss/Approve Tourist Rooming House application for 5539N East Echo Lake Rd owned by Dawn Perez.
This is an application for a county Conditional Use and a town Tourist Rooming House permit. This was used as a rental unit (Grandma Dorothy’s) by the previous owner.
Motion made by Stenberg, seconded by Schroepfer, to approve the Conditional Use and Tourist Rooming House permits for the above named property. Carried.
d) Discuss/Approve acceptance of roads in Moose Creek Acres subdivision (Mazol).
The board had photos of the bridge on Many Rock Road taken by the bridge inspector this week. The notations made by the bridge inspector will need to be addressed, a washout by the bridge needs to be repaired, and the road signs installed. Schroepfer asked if the bridge had a load rating. If logging was done in the future and the trucks used this bridge it would need the appropriate load rating. The DOT does the rating.
Motion made by Schroepfer, seconded by Stenberg, to postpone this item until the next board meeting. Carried.
Old Business: a) Discuss Highway 51 Project issues of Nazarene Church.
EMCS has approved continuing the sidewalk in front of the church to the driveway. The small retaining wall will need to be replaced. The curb by the parking lot will not be as shown on the design map.
b) Discuss Highway 51 Project issues in email from Mercer Lake Association.
The Mercer Lake Association would like to request and have approved by the board for incorporation into the project the following specific improvements in this area:
• Remove the current storm water discharge drain facilities adjacent to the boat landing.
• Decommission/plug the current storm water piping from Garnet to the boat landing area.
• Fill and regrade the storm water discharge area at the boat landing.
• Re-pave Lakeview from Garnet St. to the boat landing.
• Pave the church property (with approved easement) that is currently gravel access to the lower church level to form and serve as a boat landing turn around area (with potential parking spots if the area is large enough).
• Provide parking stripping on the paved surfaces to designate parking areas.
• Relocate (only slightly: approx 10') the fishing pier to the west in an equally accessible location to move it away from the boat landing boat launch area. We have opened discussions with the WDNR to assure their concurrence with the town's modification work at the town's boat landing.
• Provide a new handicap pier right adjacent to the concrete boat launch ramp to access to boats entering or leaving the lake. The pier would be similar to the one at the Grand Portage or Big (off county K in Manitowish Waters) Lakes, but handicap accessible. The MLA would like to work in conjunction with the town on this project. This would provide handicap access to boats and provide usable access for individual using to boat launch ramp.
• Provide landscape/brush maintenance/cleanup (such as: poison ivy elimination, trimming tree/brush, …) to the west side of Lakeview along this block and if acceptable to the church, portions of the church property adjacent to the landing and new turn around areas.
• Provide engineering/design services to document the above improvements (similar to work being conducted on Beachway) and to provide real estate/property documentation for the easement agreement with the Catholic Church.
We [MLA] believe that most of these improvements are already planned as a part of the Town's plans for the project, but thought that we would consolidate them into a specific request for this area. Should the board approve this request, the MLA would like to work with the town and the town's engineer to review, comment and finalize the ultimate work/construction plans. Some of this work could be undertaken by the town's own work force and/or volunteer efforts by the MLA.
The items listed were discussed by the board. Most of this is already in the design plans.
Motion made by Lambert, seconded by Stenberg, to read these requests into the board minutes. Carried.
Legal: none.
Officer Reports: Clerk’s Report - Roberts presented the receipts list, vouchers and budget report.
Motion made by Lambert, seconded by Schroepfer, to approve the vouchers and issue the checks. Carried.
A date needs to be set for the Budget Hearing. The board set November 17th at 6:00 pm in the Town Hall. A Thank You note was received from Action Floors for the salt/sand for their parking lot.
Treasurer’s Report – Roberts presented the Treasurer’s report. The General Account has a balance of $403,338.11. Total of all funds is $1,700,351.64.
Motion made by Banaszak, seconded by Stenberg, to approve the Treasurer’s report. Carried.
Board Reports: Chair/Garage reports: The Alamo mower has been repaired at more than the estimated cost. Fahrner has completed the crack sealing. Both Beaver Road signs have been stolen, again. Maybe the road name should be changed. The stumps have been removed on Nokomis Road. More work will be done, hopefully, before bad weather sets in. He talked to Dave Gentile about the plumbing to the pavilion. With other contributions the town’s cost will be approximately $2,000. It was decided that the town’s share of the Room Tax monies will be used to pay for any billing to the town for this project, and this fund could also be used for the handicap ramp at the boat landing on Mercer Lake. Roads are patched and the northwest roads are graded. The new truck should be in next week. The sheds are filled with salt/sand. Fink will come in chip both the 24 sections and Hadley pits. Lambert said the gravel needs to be cleaned off the pavement at the railroad grades.
Supervisors: Stenberg – asked what amount the town has received out of Room Tax. So far for the first two quarters the town’s share has been over $4,000.
Lambert – he met with the Town of Sherman chairman and they are working on the boundaries for the ambulance agreement. Gerald Luke thinks a referendum would be needed by both towns before the students in Sherman township could move to Mercer.
Banszak – she and Chamber of Commerce president, Vic Ouimette, met with the DOT assessor to discuss what will need to be done at the Chamber site. The Chamber sign and the walk bridge will need to be removed. Also some of the landscaping by the building and the loon will need to be removed for temporary easements. The sign can be placed on a trailer to use during the construction period. The walk bridge will no longer be needed because the ditch will be filled in. The board was given copies of the way finding sign designs. The DOT believes that the acorn style lamps will be too glaring so the bulb type will be changed. The EPA sent an official approval letter for the EPA funds. The DNR has approved the wetlands plans for the project. Both letters are very good news. The time tables for the bike paths are design and survey for the first year, bidding and construction in following years. John Karban says he will probably go out of business if he is required to move the lines for cable TV. It was suggested that Karban charge a one time use fee to his customers to help cover the cost.
Schroepfer – the Library discussed the architect plans for the addition at the last library board meeting. The Bag-A-Buck dinner fundraiser organized by Tony Sendra contributed about $1,900 to the building fund. The optic fiber for the library and school may be installed this fall.
Public Comment: Pam Davies stated that the portion of Cramer Lake Road in front of Rozhon’s house is terrible. Kichak said those potholes are a form of speed bump. Bill Brundage asked if they could be moved over to Lakeshore Drive.
Scott Lundquist asked what the town and chamber are doing to help alleviate the loss of business during the road construction. Banaszak and Ouimette have met and set three days to choose dates for work sessions for this purpose.
Lambert said Gene Taylor has approached him about purchasing a lot in the Business Park. This will be placed on the next regular meting agenda.
For Consideration and Approval: Liquor License: Temporary Beer permit for St Jogues Church for their Chili Fest.
Motion made Schroepfer, seconded Banaszak, to approve the Temporary Beer permit for the St Jogues Church for their Chili Fest to be held on November 20th 2010 at the parish hall. Carried.
Vouchers:
Payroll: #27836 J Hammond $1,115.56; #27837 C Hertel $1,023.50; #27838 K Brunell $1,173.32; #27839 J Hahn $994.40; #27840 D Keefe $202.90; #27841 M Dierbeck $371.19; #27842 J Huffmaster $57.02; #27843 S Huffmaster $94.32; #27844 G Lawrence $650.97; #27845 B Banaszak $110.82; #27846 J Stenberg $147.76; #27847 K Tutt $147.76; #27848 J Dehnicke $147.76; #27849 D Gentile $110.82; #00033 Assoc. Bank $2,788.98; #27877 WI-DOR $1,501.49
Town: #27835 WE Energies $700.85; #27869 Operating Engineers $148.36; #27870 Price Electric $64.54; #27875 WE Energies $56.77; #27878 Xcel Energy $1,817.28
Office: #27867 San. Dist. $67.46; #27873 Townhall Software $114.95; #27874 UW-Extension $60.00; #27875 WE Energies $15.20; #27878 Xcel Energy $133.82
Garage: #27860 Aramark $60.29; #27864 Iron Co Hwy Dept $739.93; #27865 Legacy Dist. $142.30; #27866 NAPA $467.10; #27867 San. Dist. $39.81; #27868 North American $241.90; #27871 R Vacca $3.00; #27872 Ritchie Oil $2,842.51; #27878 Xcel Energy $179.44
Fire Dept: #27861 Arrowhead Radio $150.53; #27863 Donners Bay $112.50; #27867 San. Dist. $91.00; #27875 WE Energies $91.85; #27878 Xcel Energy $135.01
Rescue Barn: #27875 WE Energies $17.05; #27878 Xcel Energy $137.34
Library: #27850 Amazon $72.96; #27851 Baker & Taylor $637.83; #27852 Clermont Supply $63.39; #27853 Demco $82.12; #27854 Lake Superior Magazine $39.95; #27855 Mercer Library $348.38; #27856 NWLS $397.58; #27857 Pumpkin Books $286.70; #27858 Reiman Publications $27.18; #27859 Warehouse $18.85; #27867 San. Dist. $123.56; #27875 WE Energies $49.31; #27876 Williams Electric $44.40; #27878 Xcel Energy $326.03
Park: #27867 San. Dist. $113.12; #27878 Xcel Energy $107.25
Other: #27862 CWE Inc $11,393.18; #27867 San. Dist. $87.20
The next regular meeting of the Mercer Town Board of Supervisors will be held on Thursday the 4th of November 2010 at 6:30 pm in the Haines Civic Building.
Motion made by Lambert, seconded by Schroepfer, to adjourn the meeting at 7:32 pm. Carried.
Archive:
May 15, 2012 Public Hearing Minutes
May 11, 2012 Meeting Minutes
May 3, 2012 Meeting Minutes
April 19, 2012 Meeting Minutes
April 9, 2012 2012 Annual Town Meeting minutes
April 5, 2012 Meeting Minutes
March 20, 2012 Meeting Minutes
March 1, 2012 Meeting Minutes
February 16, 2012 Meeting Minutes
February 2, 2012 Meeting Minutes