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October 1, 2009 Meeting Minutes
Mercer Town Board of Supervisors – October 1st 2009 – Minutes
Chairman Jim Kichak called the meeting of the Mercer Town Board of Supervisors to order on Thursday the 1st of October 2009 at 6:30 pm in the Haines Civic Building.
Roll Call: Jim Kichak, Jim Lambert, Jeff Stenberg, Bonnie Banaszak, Toni Sendra, Christan Brandt, Opal Roberts, and Atty Schellgell.
Motion made by Sendra, seconded by Banaszak, to approve the minutes from the September 17th 2009 town board meeting with the deletion of Martha Pierpont’s name under “Discuss Jack English property”, and the repeated sentence under Banaszak’s supervisor report. Carried.
Open comment: none.
New Business: a) Discuss/Approve Town of Mercer/Dept of Transportation Mutual Agreement
Members of the town board met with DOT representatives on Monday the 21st of September and the meeting did not go well. The DOT seems to be placing more of the cost for the project on the town and will not consider the turning lane for the businesses south of Harper Street. The agreement, as worded, places the responsibility for the project cost overruns on the town. It also makes the town responsible for the sewer and water utilities. Atty Schellgell went through a number of paragraphs in the agreement that, in his opinion, would adversely affect the town. He will draft a letter to the DOT explaining where the town is finding fault with the agreement and send copies to the board members before sending it to the DOT representative. A tentative meeting date of October 12th at 1:00 pm to discuss this with the DOT was set. The board will meet an hour before that time for discussion on the agreement.
Motion made by Banaszak, seconded by Stenberg, not to sign the State/Municipal Agreement for a Highway Improvement Project due to the concerns the board and Atty Schellgell have with the agreement. Carried.
Banaszak informed the board that there has been quite a hassle with the DOT about the Safe Routes to School and Transportation Enhancement engineering firm selection. The board has been told that CWE cannot be the engineering firm for both the Safe Routes/TE grant and the town’s engineer on the highway project because that would be a conflict of interest. CWE chose to be the town’s engineer. The DOT says Schreiber Anderson might not be able to be the SRTS/TE engineering consultant; however, they only provided me with the general DOT-based cost estimates, as did a number of other firms that I contacted while I was completing the STRS grant application.
b) Conditional Use permit for a 30x44 building at 2878N Shady Rest Drive owned by Mike Myers
Mr & Mrs Myers were present to answer questions from the board. Sendra asked if they had obtained all the necessary permitting for an accessory dwelling. The reply was “yes”.
Motion made by Stenberg, seconded by Lambert, to approve the Conditional Use permit for the 30x44 accessory dwelling at 2878N Shady Rest Drive owned by Mike Myers. Carried.
c) Conditional Use permit for a 30x50 building at 5505N Weber Lake Drive owned by William Liewald
Mr Liewald was present and explained that the building will be sited near the back of his property and will have an exterior of half log and metal siding to match the house. The board stated that he cannot use this building for the operation of his business. He agreed.
Motion made by Lambert, seconded by Banaszak, to approve the Conditional Use permit for the 30x50 accessory building at 5505N Weber Lake Drive owned by William Liewald on the condition it not be used for a commercial business or for human habitation without proper permitting and inspection. Carried.
d) Discuss Business Park lot owned by David McNutt
Mr McNutt had sent an email to the board asking the town to reconsider allowing him to build a storage building, prior to building the primary building. Stenberg said McNutt knew the conditions when he bought the lot and the town has already given him a time extension for building on his lot. According to the Business Park covenants he cannot use the lot for storage of his business equipment and supplies. He must have an office there. The subject of returning the purchase price of the lot to McNutt and reacquiring the site was discussed. This will be placed on the next regular meeting agenda.
Motion made by Stenberg, seconded by Banaszak, to deny the request for a storage building on the McNutt Business Park lot. Carried.
e) Discuss ATV parade.
The annual ATV parade sponsored by the Chamber of Commerce requested approval of the route through town which will be the same as last year.
Motion made by Banaszak, seconded by Sendra, to approve the ATV parade route through town. Carried.
f) Discuss GPS equipment for ambulance.
The Paws Shop contacted Adam Kussard and said they will donate the money to purchase four GPS units for the ambulance and Fire Department, therefore, this item needs no discussion.
g) Adopt Census Resolution 2009-7.
This is a requirement of the US Census Bureau.
Motion made by Stenberg, seconded by Sendra, to adopt the Census Resolution 2009-7. Carried.
h) Set date for Fall yard clean up.
The Hadley Pit is running out of space to place the materials. The brush hasn’t been chipped for most of the summer. Kichak said before a date can be set he will need to contact Pete Giovanioni to see if he can remove some of the material to make room for the clean up.
Old Business: a) Discuss/approve amendment to Land Use Ordinance
Atty Schellgell and the Clerk did not communicate in time to submit the revision to the board.
Motion made by Lambert, seconded by Banaszak, to postpone this item until the next regular board meeting. Carried.
b) Discuss/Approve English property agreement.
Atty Schellgell explained the statements in the agreement. Pierpont and English will acknowledge that the prior abandonment by the Town was proper and in accordance with State Statutes. The town will construct a driveway on the English property that will provide access off the abandoned roadway in question to his cabin. The town will no longer have any responsibility for any portion of this driveway.
Motion made by Lambert, seconded by Stenberg, to approve the English property agreement. Carried.
Legal: As mentioned before, he will try to set a meeting for October the 12th. The clerk will need to publish a notice that the board may need to go into closed session at various times during the meeting to discuss the financial aspects of the agreement. To present a united front, since Banaszak does the majority of the communicating with the various entities, she should be our face and focal point during the meeting.
Officer Reports: Clerk’s Report - Roberts presented the receipts list, and vouchers. The Waste Management bill had a substantial increase for this month’s billing. Kichak will call WM to ask what can be done to reduce our charges.
Motion made by Lambert, seconded by Sendra, to approve the vouchers and issue the checks with the exception of the Waste Management invoice, until Kichak contacts the company. Carried.
Communications: Paragraph 8 in the Assessor contract stated that $25 will be charged over the contract bid for additional real estate and personal property parcels in excess of those stated in the bid notice. The Clerk said the figures in the notice were only for reference to let assessors know the approximate number of parcels. This paragraph may greatly increase the actual assessment costs for 2010. The board would like to discuss this with Carlson at the next regular board meeting.
Quality Heating, of Minocqua, sent a contract with a bid of $540. The original bid of $270 was for the three furnaces in the Library/Community building. This contract will include the three air conditioning systems as well. The board agreed to the contract.
Hayward Scrap Metal will provide free scrap metal and appliance collections but the town will need to provide a fenced in area or surveillance cameras. The County is providing a space at the Mercer recycling site for free electronics collection.
The 2010 General Transportation Aids for Mercer will be $320,456.70.
There 439 voters at the Tuesday Recall election.
CenturyTel sent a notice that starting October 17th 2009 you can dial the 715 with your local call. After July 17th 2010 it will be a requirement to complete a local call. This is to give everyone time to change their speed dialing and phone number listings.
Treasurer’s Report –Brandt presented the Treasurer’s report. The General Account has a balance of $87,320.14. Total of all funds is $1,326,675.38. Several delinquent Personal Property tax bills have been paid. The board agreed to allow partial payments for the larger bills but the Treasurer will need a letter stating the terms of the payments.
Motion made by Banaszak, seconded by Sendra, to approve the Treasurer’s report. Carried.
Board Reports: Chair/Garage reports: Fisher Lake Road paving was completed on Saturday. He will contact Pitlik & Wick about completing the shoulders of the paving projects completed this year. The path in the park is complete and the apron on Arrowhead Drive was paved. The trees have been cut on Catherine Lake Road and the crew is now removing the stumps. Mowing is still continuing with the Cedar Lake area being mowed at this time. The owner of the property on Moricoli Road says he will agree to the abandonment of this road. Will need to start the process for this. The Forest Road intersection is now finished and the previous intersection on the Hamrick property has been closed off. The salt shed plans have finally been approved by the state and the work on that will begin again next week. The old garage is filled with salt/sand.
Vic Ouimette suggested the town put temporary weight limits on road sections that have been newly paved. Logging equipment is running on the Fisher Lake Drive East section and may damage the new roadwork. Kichak said this is a good idea and he will check out the logging company tomorrow. One of the Fall projects is the end of Lakeshore Drive. A culvert may need to be installed at this site.
Supervisors: Stenberg – There has been no change in the unsightly mess by the Business Park. The power poles in the walking path along County Road J need reflectors. If the county does not do this maybe the town should.
Lambert - He will be meeting with representatives from the Ambulance, Sheriff’s Department, and the Lake of the Falls and Flowage areas on October 7th at 7:00 pm to discuss establishing a First Responders team.
Banaszak – As town engineer CWE will need Kichak to sign a Task Order with a Scope of Work cost not to exceed $25,000. Our attorney fees for the problems with the DOT and their engineers will be rather high until this matter is resolved. Jim Brancel asked if signs were supposed to be posted on Russells Road about no parking along that road for lake access. She asked Kichak if a date for the Tourism Commission to meet has been set. A meeting with the Focus On Energy representative is set for next Tuesday to discuss the Energy grant application.
Sendra – she had found an incomplete sentence in the Accommodations Ordinance. Atty Schellgell with supply the correct wording. Saturday, October 3rd is the Annual Library Celebration and Fundraiser. Would the garage crew be able to haul the memorial benches to the winter storage site?
For Consideration and Approval: a) Liquor Licenses/Beer Permits. – Liquor License for the Lazy Ace Saloon, owned by Jeffery and Robin Schoenbeck, Joyce Bednar/Young agent.
Motion made by Stenberg, seconded by Banaszak, to approve the Liquor License application for the Lazy Ace Saloon at 1704W Manitowish Road owned by Jeffery & Robin Schoenbeck. Lambert abstained. Carried.
Operator’s Licenses to approve: none
Cemetery Deeds: none.
Vouchers:
Payroll: #00309 WI Retirement System $2,409.35; #26447 J Hammond $1,145.91; #26448 C Hertel $1,048.21; #26449 C Schroepfer $1,099.26; #26450 C Schroepfer $131.64; #26451 K Brunell $1,129.35; #26452 J Hahn $910.73; #26453 D Keefe $166.42; #26454 R Vacca $71.00; #26455 J Huffmaster $107.35; #26456 S Huffmaster $83.75; G Lawrence $631.32; #26458 O Roberts $1,761.79; #26459 C Brandt $606.53; #26460 J Kichak $231.59; #26461 J Lambert $288.13; #26462 J Stenberg $317.55; #26463 B Banaszak $340.16; #26464 T Sendra $360.16; #26465 A Kussard $537.59; #26466 J Roberts $585.75; #26467 T Schmidt $1,786.32
Town: #26444 Iron Co Clerk $157.50; #26445 Vision Plan $89.25; #26446 WPS Insurance $4,734.79; #26476 CenturyTel $316.41; #26481 DWD-UI $32.62; #26483 F Schellgell $1,733.70; #26484 Grand View $74.00; #26485 Horton Group $778.00; #26488 J Lambert $72.40; #26491 Marshfield Clinic $72.03; #26494 Mercer Chamber $1,250.00
Election: #26472 A Guild $101.50; #26474 B Hiley $101.50; #26479 D Gibbs 105.00; #26480 D Sullivan $101.50; #26487 J Georgi $45.31; #26489 J Ivey $101.50; #26492 M Vaughn $105.00; #26500 S Thomas $101.50
Office: #26478 Clermont Supply $27.04; #26486 Iron Co Dev. Zone $25.00; #26496 Notary Bond Renewal $25.00; #26501 Mercer Treasurer $230.92; #26502 WI Sec of State $20.00
Garage: #26469 Altman Excavating $600.00; #26470 Aramark $67.02; #26471 AT&T $44.76; #26473 AW Direct $284.08; #26476 CenturyTel $117.82; #26477 C Schroepfer $23.86; #26482 Fabco Equip. $165.36; #26497 Pitlik & Wick $36,788.60; #26498 Ritchie Oil $2,585.55; #26499 Ritchie Propane $1,032.12; #26503 Waste Management $91.16
Fire Dept: #26468 Alert-All $509.65; #26475 B Gust $108.01; #26476 CenturyTel $62.85; #26490 Krist Oil $21.02; #26503 Waste Management $94.78
Rescue Barn: #26493 Mercer Ambulance $1,750.00
Park: #26495 Mercer School $150.00
The next regular meeting of the Mercer Town Board of Supervisors will be held on Thursday the 15th of October 2009 at 6:30 pm in the Haines Civic Building.
Motion made by Lambert, seconded by Stenberg, to adjourn the board meeting at 8:01 pm. Carried.
Archive:
July 15, 2010 Meeting Minutes
July 1, 2010 Meeting Minutes
June 17, 2010 Meeting Minutes
June 3, 2010 Meeting Minutes
May 20, 2010 Meeting Minutes
May 6, 2010 Meeting Minutes
April 15, 2010 Meeting Minutes
April 13, 2010 Annual Town Meeting Minutes
April 1, 2010 Meeting Minutes
March 18, 2010 Meeting Minutes