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January 15, 2009 Meeting Minutes
Mercer Town Board of Supervisors – January 15th 2009 – Minutes
Chairman Jim Kichak called the meeting of the Mercer Town Board of Supervisors to order on Thursday the 15th of
January 2009 at 6:30 pm in the Haines Civic Building.
Roll Call: Jim Kichak, Jim Lambert, Jeff Stenberg, Bonnie Banaszak, Toni Sendra, Opal Roberts, Christan Manners/Brandt and Atty Schellgell.
Motion made by Banaszak, seconded by Sendra, to approve the minutes from the December 18th 2008 board meeting. Carried.
Open comment: Mike Stoffel of Ayres Engineering had attended a meeting this afternoon with the town board to explain the progress and options of the storm sewer project. He stayed to give the audience a summary of where the sewer project is at this time. The EPA grant requires a 45% match which means the town would need to budget approximately $650,000 for our share. Some of this amount may be offset with the state and DNR grants. He presented a map of the proposed sewer system and the options for the areas for treating the runoff. He gave the board a spreadsheet showing the various street sewer systems and the related costs. The town will need to give each street a priority rating and, if money gets tight, take off the list those with a low rating. The main priorities are the core downtown area and directing the discharge point away from the Mercer Lake boat landing. Some of this will depend on how much of the town sewer system plan the DOT includes in their project. The information he presented may change at any time depending on the final state project plans. Stephanie Christenson of EMCS will be in charge of the design for the state with Ayers being a sub to them for the design of the storm sewer along Highway 51. Since our plans will be largely integrated with the state plan, the state will probably handle the bids for all the projects. If a Federal stimulus package goes into effect before the project is final, the town may not have to fund the entire 45% match.
Motion made by Lambert, seconded by Stenberg, to deviate from the agenda and go to Old Business – Ayres Amendment to Agreement. Carried.
Old Business: a) Ayres Amendment to Agreement.
Motion made by Banaszak, seconded by Lambert, to approve the Ayres Amendment to Agreement which lists the addition of the Midwest Timber property, Margaret Street, Beachway Drive, Mercer Lake Circle/Cemetery Lands, and State House Circle as additional areas of Modeling and Assessment for a cost of $4,700. This additional cost might be credited to the engineering costs if Ayres is chosen for the overall Storm Sewer Project. Carried.
Motion made by Lambert, seconded by Banaszak, to return to the original agenda. Carried.
New Business: a) Discuss/Approve busiess sign for Tom Dart at 4224W Lake of the Falls Road.
Stenberg stated that the Planning Commission has reviewed this sign application and determined that the total square footage of the sign makes this a billboard. A letter will be sent to Mr Dart stating he will need to apply for a billboard sign or reduce the size of the present sign.
Motion made by Lambert, seconded by Stenberg, to deny the sign application of Tom Dart for 4224W Lake of the Falls Road due to its size. Carried.
b) Discuss road on Jack English property.
Lambert had asked for this to be placed on the agenda since there is a question as to whether or not the section of road on Mr English’s property is a town road. English stated that in 1994 John Pierpont requested the town re-privatize the original Pierpont Drive that ran by the lake and move the road to what is now a portion of Lake Tahoe Drive. Pierpont had asked English at the time if he would object to the change in the road. English stated he said he would approve if they kept the section that goes to his cottage on the lake. Schellgell explained that the old road does not seem to be part of an original plat. Under Chapter 80 if the town worked the road more than 10 years then it became a town road and it may not have been abandoned properly. The other criteria is whether or not the town has been collecting gas tax on the road. Stenberg asked what hardship this causes English. English replied that the gravel is washed away continually and needs to be maintained. Dean Gustafson, husband of Martha Pierpont, commented that this is actually a driveway and English is trying to get the town to maintain it. English admitted this is true. Schellgell will research the matter and inform the board of his findings.
c) Discuss/Approve buoys in Spider Lake.
Jim Brancel, Spider Lake Association president, had presented the board with an application to the DNR for the placement of six buoys in Spider Lake. The application to the DNR must come from the town. The Association had included a map for the placement of the buoys.
Motion made by Lambert, seconded by Stenberg, to approve the application for six buoys in Spider Lake. Carried.
d) Discuss/Approve sale of two dump trucks.
Anthony Trolla is purchasing the two trucks, #590 and #592, for $5,850 each for a total of $11,700. Instead of buying new dump trucks the town will contract out the gravel hauling.
Motion made by Lambert, seconded by Banaszak, to approve the sale of truck #590 and truck #592 for $11,700 to Anthony Trolla. Carried.
e) Approve part-time recycling attendant.
One of the recycling attendants is working elsewhere for a couple months and Adam Kussard recommended to the board that Thomas Thompson Jr be hired to fill in for the times that he or Jerry are unable to work.
Motion made by Lambert, seconded by Stenberg, to approve the hiring of Tom Thompson Jr as part-time recycling attendant. Carried.
f) Discuss amendment to Subdivision Ordinance to include dry hydrants.
Fire Chief, Steve Altman, suggested the town amend the subdivision ordinance to require the developer to place a dry hydrant for each subdivision where several of the lots have frontage on a lake. Lambert asked Altman to bring in specifications for the hydrants for the board to review and this will be placed on the next agenda.
Motion made by Lambert, seconded by Banaszak, to place this item on the next regular meeting agenda. Carried.
g) Discuss/Approve sale of Fire Department old personal protection gear.
Altman explained that when they purchase the new personal protection gear with the FEMA grant monies, they will have no place to store the old gear. He may be able to sell the old gear for as much as $300 a set. The money from the sales could be used as part of the 5% match of the FEMA grant. Lambert asked if the town would have any liability if this old equipment malfunctioned. Altman said the gear will be sold on a “as is” “where is” basis. Schellgell will draw up a form to this effect.
Motion made by Stenberg, seconded by Lambert, to approve the sale of the old personal protection gear. Carried.
h) Approve Annual Performance Review form.
There was discussion as to who will be doing the annual performance review. It was decided that Kichak and Lambert will do the performance reviews, and then the board will review and approve the evaluations.
Motion made by Lambert, seconded by Sendra, to approve the form for the Annual Performance Review. Stenberg voted “no” due to not having time to review the form. Carried.
Legal: none
Officer Reports: Clerk’s Report - Roberts presented the receipts list, the vouchers, and the year-end Clerk/Treasurer reconciliation sheet. The General Account Balance as of December 31st 2008 was $853,818.88 of which $666,110.00 was in Reserve Funds, leaving a year-end balance of $187,708.88. The Timber Sales check for $31,900 is included in this months receipts report. The January settlement of tax collection payments to the various taxing districts have been made.
Motion made by Lambert, seconded by Stenberg, to approve the vouchers and issue the checks. Carried.
Communications: Letter from residents of Siegerts Blvd asking that their road be worked in the near future.
Received the check for $2,461 from the County as our share of the PUSH grant. This money will be placed in the Hike/Bike Trail funds.
Thank You from the Mercer Food Pantry for the use of the room and utilities at the Town Hall. Also a Thank You from the Stormy Pursuit Race for the plowing of the track.
The town has been paying the electric bill for the lift station in the Business Park and since the town has now turned all sewer and water equipment over to the Sanitary District, they should be paying this invoice.
EMC (Unemployment insurance) did their audit and the town will receive a dividend of $2,068.
Letter from Jay Knoke informing the board he is now employed with the engineering firm of CWE out of Weston and would appreciate the board keeping him in mind for any engineering projects in the future.
Treasurer’s Report – Treasurer’s Report – Manners presented the Treasurer’s Report. The General Account has a balance of $428,177.74. Tax Collection balance is $707,812.16. Total of all funds is $1,563,495.52.
Motion made by Banaszak, seconded by Sendra, to approve the Treasurer’s report. Carried.
Board Reports: Chair/Garage reports: Chuck Schroepfer had given a copy of a statement requiring work orders to be filled out by the crew, and that employees will be responsible for filling out purchase orders. Kichak said he nor the board had approved any change to the way things are done at the garage. The roads and driveway entrances are being winged back. The “No Snowmobile” signs for the park are installed. Xcel Energy requested the town put in a work order for the moving of the poles on several roads. The new truck is in and is very nice. The crew was off for several days due to the extreme cold and no plowing being required. He will be attending the Highway Conference the latter part of this month.
Supervisors: Sendra – The light pole in the bank parking lot does not belong to the town. The lights in the park do not belong to the street light list. They probably belong to the park and are included on that electric bill. The pole in the alley in back of Around the Corner Pub does not have a number and may not be ours. One of the lights by Mercer Rentals is on our street light list. The other belongs to Mercer Rentals. It was suggested that nothing be done about the light owned by the town because the storm sewer/downtown development project will require a new lighting plan. According to the news, President Obama may be replacing the White House bowling alley and installing a basketball floor. Someone suggested that Action Floors be asked to consider donating the flooring as advertisement for its company and for Mercer as a place that encourages “greener” sustainable manufacturing.
Banaszak – she spoke with Mercer postmaster Jim Guild and Karen Graf, at Senator Feingold’s office, about moving the post office to the old clinic building. Apparently, the Senator’s office has someone on their staff who is involved with the US Post Office. She will write a letter about moving the post office and send it to Feingold’s office. There is a hazardous blind driveway on Rice Lake Road and the owners are requesting a “Blind Driveway” sign.
Lambert – he had received a call from the union representative about the contract. The job classifications have not been approved. In order for the clerk to take the union dues out of the employee checks she will need a form approving this. If the clerk could deduct the dues quarterly it would be much easier. The crew is opposed to this but there is nothing in the contract that says this cannot be done.
Stenberg – he was inside the Evergreen Energies building several days ago and things are progressing, but a bit more slowly than planned with much of the process under “patent pending”.
For Consideration and Approval: a) Temporary Beer Permit.
Motion made by Lambert, seconded by Stenberg, to approve the Temporary Beer Permit for Mercer Sno-Goers at the snowmobile barn on Margaret Street on January 17th 2009. Carried.
Vouchers:
Payroll: #00211 WI Retirement System $2,325.46; #00043 Assoc. Bank $2,903.18; #25380 J Hammond $1,272.26; #25381 C Hertel $1,191.34; #25382 C Schroepfer $1,323.61; #25383 C Schroepfer $151.64; #25384 K Brunell $1,301.07; #25385 J Hahn $1,097.64; #25386 J Huffmaster $214.24; #25387 S Huffmaster $174.43; #25388 G Lawrence $598.06; #25395 O Roberts $1,660.14; #253.96 Christan Manners/Brandt $595.12; #25397 J Kichak $202.33; #25398 J Lambert $346.31; #25399 J Stenberg $288.98; #25400 B Banaszak $310.89; #25401 T Sendra $346.31; #25402 A Kussard $486.26; #25403 J Roberts $534.42; #25404 T Schmidt $1,694.11; #24505 S Altman $230.87; #00001 Assoc. Bank $2,410.83; #00002 Assoc. Bank $2,571.16; #25406 J Hammond $1,129.37; #25407 C Hertel $1,100.88; #25408 C Schroepfer $1,188.68; #25409 C Schroepfer $151.64; #25410 K Brunell $1,187.21; #25411 J Hahn $1,088.93; #25412 J Huffmaster $111.35; #25413 S Huffmaster $73.54; #25414 G Lawrence $598.06; #25460 WI-DOR $1,437.20
Town: #25390 Downtown Dev. $32.33; #25392 Time Ins. $729.24; #25393 UW-Ext. $80.00; #25394 WPS Ins. $4,090.86; #25417 DWD-UI $166.66; #25418 Hitch Exclusives $1,087.00; #25421 Mercer Chamber $1,250.00; #25429 Ayres Assoc. $1,180.38; #25438 DWD-UI $30.17; #25440 F Schellgell $923.88; #25442 K Brunell $1,063.89; #25447 San. Dist. $70.65; #25450 Price Electric $79.33; #25454 Snows Market $30.25; #25456 Mercer Treasurer $162.00; #25457 Warehouse $44.91; #25459 Williams Electric $98.25; #25463 Xcel Energy $2,028.76
Office: #25416 CenturyTel $314.07; #25435 Clermont $99.99; #25437 Daily Globe $26.00; #25441 J Mauel $450.00; #25447 San. Dist. $52.66; #25448 Office Enterprises $9.10; #25458 WE Energies $299.35; #25462 WMCA $45.00; #127.61 Xcel Energy $127.61; #25464 Xerox $46.00
Garage: #25389 McKenzie Supply $528.50; #25415 AT&T Mobility $41.64; #25416 CenturyTel $116.12; #25422 Mid-State Truck $341.28;; #25423 Ritchie Oil $3,474.07; #25428 AmeriPride $84.48; #25430 Bobcat Plus $50.25; #25432 Browns of Two Rivers $194.90; #25433 CarQuest $299.57; #25434 Central WI Body & Hoist $58,012.44; #25439 Fabco Equip. $156.30; #25443 Lawson Products $153.03; #25444 NAPA $426.33; #24556 Mercer Lumber $366.60; #25447 San. Dist. $33.92; #24558 Midland Services $6,527.18; #25451 Rent-A-Flash $66.90; #25452 Ritchie Oil $2,548.76; #25455 Tomahawk Parts $4.46; #25457 Warehouse $20.99; #25461 Waste Management $73.22; #25463 Xcel Energy $288.63
Fire Dept: #25416 CenturyTel $59.57; #25420 NAPA $14.92; #25445 Mercer BP $195.86; #25446 Mercer Lumber $37.76; #25447 San. Dist. $205.96; #25458 WE Energies $1,409.51; #25461 Waste Management $78.38; #25463 Xcel Energy $182.26
Rescue Barn: #25419 Mercer Ambulance $1,750.00; #24558 Midland Services $508.78; #25463 Xcel Energy $332.13
Library: #25391 Mercer Library $3,281.60; #25458 WE Energies $509.94
Comm. Center: #25447 San. Dist. $55.70; #25458 WE Energies $751.25; #25463 Xcel Energy $462.62
Park: #25447 San. Dist. $67.84; #25463 Xcel Energy $16.48
Park Grant: #25418 Hitch Exclusives $1,326.00; #25436 Coleman Engineering $1,200.00; #25453 Scenic Signs $94.00
Vets Memorial: #25431 Brick & Supply $1,789.00
Debt Service: #00109 Assoc. Bank $6,208.51
Tax Collection Payments: #25424 Iron Co. $587,020.02; #25425 San. Dist. $10,280.52; #25426 Mercer School $650,294.65; #25427 Nicolet College $155,816.76
The next regular meeting of the Mercer Town Board of Supervisors will be held on Thursday the 5th of February 2009 at 6:30 pm in the Haines Civic Building.
Motion made by Lambert, seconded by Sendra to adjourn the meeting at 8:16 pm Carried.
Archive:
August 19, 2010 Meeting Minutes
August 5, 2010 Meeting Minutes
July 15, 2010 Meeting Minutes
July 1, 2010 Meeting Minutes
June 17, 2010 Meeting Minutes
June 3, 2010 Meeting Minutes
May 20, 2010 Meeting Minutes
May 6, 2010 Meeting Minutes
April 15, 2010 Meeting Minutes
April 13, 2010 Annual Town Meeting Minutes