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December 18, 2008 Meeting Minutes
Mercer Town Board of Supervisors – December 18th 2008 – Minutes
Chairman Jim Kichak called the meeting of the Mercer Town Board of Supervisors to order on Thursday the 18th of
December 2008 at 6:30 pm in the Haines Civic Building.
Roll Call: Jim Kichak, Jim Lambert, Jeff Stenberg, Bonnie Banaszak, Toni Sendra, Opal Roberts, and Christan Manners/Brandt. Atty Schellgell arrived at 6:35 pm.
Motion made by Banaszak, seconded by Sendra, to approve the minutes from the December 4th 2008 board meeting, with a correction under New Business c) to change the word “suggestions” to “questions”; and the December 15th closed session. Carried.
Open comment: none.
New Business: a) Approve purchase of Sno-Goers Tractor through town accounts.
Darrell Fohr, Treasurer for the Sno-Goers Snowmobile Club, explained the need for a $69,000 loan to purchase a new John Deere 7230 Tractor to use for trail grooming. The actual cost is $144,570 but the club only needs $69,000, payments to be made by the snowmobile club.
Motion made by Lambert, seconded by Stenberg, to approve the loan for the Mercer Sno-Goers for the purchase of the John Deere Tractor. Carried.
b) Sign permit – Coldwell Banker 5226N US Hwy 51.
The Planning Commission had met to review the sign permit application and recommended approval of this permit.
Motion made by Stenberg, seconded by Banaszak, to approve sign permit at 5226N US Hwy 51 for Coldwell Banker. He will need to pay for the second “on premise” sign permit. Carried.
c) Discuss/Approve snowmobile route through Carow Park.
Lengthy discussion was held about the pros and cons of allowing a route from the lake through the park to the route along County Road J. No decision was made.
Motion made by Lambert, seconded by Stenberg, to postpone this matter until the next meeting. Carried.
d) Driveway review for Jim Schmitt at 6536W Flambeau Dam Road.
Mr Schmitt stated that the posts had been there for a number of years and that he had not placed the rocks along the drive. He had actually cleared off the rocks left by a construction company. Atty Schellgell explained that there could be no obstructions on the town right-of-way unless permitted by the town. The remainder of the fence and the rocks are on the Ledvina property and therefore the town has no jurisdiction over their placement. Chairman Kichak requested Mr Schmitt remove the posts that are on the town right-of-way. There was a question about the brace supporting the mail box post. Kichak said the ground has frozen enough that the brace can be removed.
e) Discuss/Approve job classifications for garage crew.
The job classifications as specified at the December 15th meeting were discussed and proposed by the board. Copies of the classifications and a performance review form will be sent to the union representative and given to the garage crew for them to review.
f) Approve payment of necessary bills through January 14th 2009.
Due to not having the first Thursday of the month board meeting in January, the clerk needs approval to pay necessary bills until the next meeting.
Motion made by Banaszak, seconded by Sendra, to approve payment by the town clerk of any bills that require payment to avoid penalties or interest if not paid before January 15th 2009. Carried.
g) Approve Budget Amendments of $175,000 for Loan Proceeds and Capital Outlay.
Motion made by Lambert, seconded by Stenberg, to approve the Budget Amendment to add $175,000 to the Revenue item “Loan Proceeds”; to add $48,000 to Capital Outlay Public Safety; to add $127,000 to Capital Outlay Highway Equipment. To move $14,250 from the Highway Equipment Reserve account to Capital Outlay Highway Equipment. Carried.
Old Business: a) Discuss/Approve Ayres Amendment to Agreement.
Atty Schellgell had reviewed the contract documents and stated that, even though it isn’t explicitly stated, that the reference to the Hwy 51 corridor should include Beachway drive, Mercer Lake Circle/Cemetery Lands and Statehouse Circle. The town will agree to pay the additional amount for Margaret Street and the Midwest Timber property. Atty Schellgell will contact Ayres with the proposal to pay half the requested amount.
Motion made by Banaszak, seconded by Sendra, to pay the additional an additional amount of $2,350 for the Stormwater Modeling for Margaret Street and Midwest Timber property. Beachway Drive, Mercer Lake Circle/Cemetery and Statehouse Circle should be covered under the original agreement. Carried.
Legal: none.
Officer Reports: Clerk’s Report - Roberts presented the receipts list, vouchers, and budget report.
Motion made by Lambert, seconded by Stenberg, to approve the vouchers and issue the checks. Carried.
Communications: The clerk had talked with Jim Guild, of the Mercer Post Office, about moving the Post Office to the old Clinic building. Guild had suggested the board contact our Washington representatives and ask for their help in urging the Post Office to change the location of the Mercer office due to safety concerns. The clerk gave the board a copy of the way the state calculates the Transportation Aids for Mercer. A list of the DOT Connections 2030 meetings asking for public comments on their long-range transportation plans. A “Thank You” letter from downtown businesses for the excellent snow removal job done by the garage crew. A copy was given to the crew. Chief, Steve Altman, has sent letters to area fire and sheriff’s departments informing them that Mercer has a certified Dive and Ice Rescue team.
Treasurer’s Report – Treasurer’s Report – Manners presented the Treasurer’s Report. The General Account has a balance of $455,640.65. Total of all funds is $1,102,849.67. This includes the tax payments received so far this month.
Motion made by Stenberg, seconded by Lambert, to approve the Treasurer’s report. Carried.,
Board Reports: Chair/Garage reports: The crew had been busy plowing and removing snow from the last heavy snowfall. The streets and sidewalk edges are now clear of snow. The town will plow Fairview Road this year and a letter needs to be sent to Mr Welch informing him that the town will not pay him for any private plowing he has done to his property. The new plow truck will be delivered before the New Year. He had contacted the owner of the business on the corner and the sidewalk was cleared the same day. Some of the crew are using up vacation time.
Supervisors: Sendra – Circulation figures for the Mercer library have increased. The computer classes held by Director Schmidt have been full. The library is applying for a $5,000 Mead-Witter grant. There was a discussion and questions about several lights that may or may not belong to the town. She will research this. Sendra asked Lambert about how the town requests the money set aside by the Health Department for Mercer for the Hike/Bike project. She would like to see this set up as monies for regional bicycling system to link Mercer with other communities. This money would hopefully attract other grant monies to further regional biking trails. She requested that development of regional biking trails be included in future updates of the Mercer Comprehensive Plan.
Banaszak – Chief Altman had to set up an account for the transfer of funds from the FEMA grant which it looks like we may receive. No actual figures have been received to date. Asked if the town had to pay the mediation fee since we did not have to go into mediation. The clerk said she had been called by the union representative and was told not to pay the invoice. Banaszak asked for permission to attend several WISLINE courses in January and February. Sendra stated she would also like to attend these two courses. Mr Dart had not removed his business sign at the corner of County FF and Lake of the Falls Road. Kichak needs to fill out a culvert grant application for 2010 for the work to be done on the Manitowish River Access Road soon and get it up to the County.
Lambert – complimented Banaszak on the work she has done to obtain the grant for the Fire Department. Asked Kichak what is going on with the road spur that goes between the Pierpont and English properties. Is it or isn’t it a town road? Kichak said research was being done into this question but this may take a while since no one knows of any actual dates of this road being abandoned.
Stenberg – The light above the Community Center door is still having problems. In the spring he suggested having the custodian repaint the logs on the interior of the building. He asked if Greg Roberts would look at the Community Center doors and advise the board on what can be done about the repair or replacement. A sign stating that Plum Creek and Excel Energy made donations to the park project needs to be made up and installed at the park.
For Consideration and Approval: a) Temporary Beer Permit. Two applications had been received.
Motion made by Banaszak, seconded by Sendra to approve the Temporary Beer permits for the Justin Donner Memorial Fisheree to be held January 31st at on the Flambeau Flowage, and the permit for the Mercer Lions Fishing Jamboree to be held February 21st at the Carow Park Pavilion. Carried.
b) Operators License. none c) Cemetery Deeds. none
Vouchers:
Payroll: #00040 Assoc. Bank $385.56; #25295 W Lutz $498.69; #25296 P DeFour $147.76; #25297 J Stipanovic $406.34; #25298 D Polzinski $277.05; #25299 S Kenneth $443.28; #25300 S Tomek $387.87; #25301 L Murphy $166.23; #00041 Assoc. Bank $2,302.25; #00042 Assoc. Bank $883.88; #25302 J Hammond $1,003.37; #25303 C Hertel $957.85; #25304 C Schroepfer $1,055.74; #25305 C Schroepfer $151.64; #25306 K Brunell $1,030.31; #25307 J Hahn $958.18; #25308 O Roberts $759.13; #25309 J Huffmaster $60.93; #25310 S Huffmaster $111.35; #25311 G Lawrence $598.06; #25312 J Hammond $734.76; #25313 C Hertel $704.54; #25314 C Schroepfer $776.65; #25315 K Brunell $451.31; #25377 WI-DOR $1,115.93
Property Tax Refunds: #25320 K Batz $783.85; #25321 W Beyer $237.96; #25324 D Colle $242.46; #25327 D Dorn $10.78; #25328 W Dull $163.86; #25330 J Dworschack $15.92; #25333 D Gardner $84.87; #25334 E Haese $185.84; #25335 P Heniff $573.64; #25351 D Ohlinger $127.26; #25353 M Pares $217.08; #25354 C Paulson $519.65; #25355 S Pheiffer $476.70; #25356 W Pischer $39.29; #25364 R Schenkenberg $120.57; #25365 T Schlueter $757.80; #25366 J Smidl $192.61; #25368 T Tipton $326.10; #25372 M Vecchione $158.99; #25375 R Watts $193.74
Town: #25329 DWD-UI $77.21; #25332 F Schellgell $1,046.00; #25343 Mercer Lumber $399.21; #25345 San. Dist. $70.65; #25352 Operation Santa Claus $500.00; #25360 Price Electric $66.58; #25367 Snow’s Market $8.12; #25371 UW-Ext $20.00; #25373 Victory Janitorial $114.03; #25374 Vision Plan $89.25; #25378 Xcel Energy $113.35; #25378 Xcel Energy $1,837.68
Office: #25323 Clermont $87.45; #25337 Iron Co Treas. $220.00; #25345 San. Dist. $41.77; #25350 Office Enterprises $214.84; #25369 Town Hall Software $238.00; #25370 Mercer Treasurer $99.14; #25376 WE Energies $158.94; #25379 Xerox $46.00
Garage: #25317 AmeriPride $153.42; #25318 Arrow Terminal $113.96; #25322 CarQuest $14.54; #25323 Clermont $21.99; #25325 Control Concepts $670.45; #25331 Fabco $3,323.87; #25336 Iron Co Hwy Dept $398.49; #25338 Iron co Zoning $70.00; #25339 J Funk Electrical $1,466.20; #25340 Lawson Products $465.71; #25341 Legacy Dist. $129.50; #25345 San. Dist. $33.92; #25346 Mid-States Blade $3,678.31; #25347 Midland Services $2,773.59; #25348 Norb’s Auto $151.90; #25358 Pomp’s tire $53.90; #25359 Power Plan $604.33; #25363 Ritchie Oil $1,293.96; #25378 Xcel Energy $252.67
Fire Dept: #25345 San. Dist. $109.32; #25349 Northway Comm. $86.62; #25376 WE Energies $719.65; #25378 Xcel Energy $159.12
Rescue Barn: #25378 Xcel Energy $350.48
Library: #25316 Amazon $217.41; #25319 Baker & Taylor $943.41; #25326 Demco $679.91; #25344 Mercer Library $207.62; #25361 Quill Corp. $60.97; #25362 Reiman Publications $28.98; #25376 WE Energies $259.57
Comm. Center: #25345 San. Dist. $44.81; #25376 WE Energies $231.56; #25378 Xcel Energy $404.72
Park: #25345 San. Dist. $67.84; #25378 Xcel Energy $16.57
Vets Memorial: #25342 L Heberling $16.44
Cap. Outlay: #25357 Pomasl $3,923.50
Debt Service: #
The next regular meeting of the Mercer Town Board of Supervisors will be held on Thursday the 15th of January 2009 at 6:30 pm in the Haines Civic Building.
Motion made by Lambert, seconded by Stenberg, to adjourn the meeting at 7:31 pm Carried.
Archive:
September 2, 2010 Meeting Minutes
August 19, 2010 Meeting Minutes
August 5, 2010 Meeting Minutes
July 15, 2010 Meeting Minutes
July 1, 2010 Meeting Minutes
June 17, 2010 Meeting Minutes
June 3, 2010 Meeting Minutes
May 20, 2010 Meeting Minutes
May 6, 2010 Meeting Minutes
April 15, 2010 Meeting Minutes